Ministry of Personnel, Public Grievances and Pension
Department of Personnel & Training
New Delhi, February 21-02-2012.
OFFICE MEMORANDUM
Subject: Children Education Allowance-Clarification-
The undersigned is directed to refer to Department of Personnel & Training’s O.M. No.12011/03/2008—Estt.(Allowance) dated 2nd September, 2008, and subsequent clarifications issued from time to time on the subject cited above, and to state that various Ministries / Departments have been seeking clarifications on various aspects of the Children Education Allowance / Hostel Subsidy. The doubts raised by various authorities are clarified as under:
Sl
No
Points of reference/doubts
Clarification
1
What constitute “Fee” as per para 1(c)
of the O.M. dated 2/9/2008 and whether
fee paid for extra-curricular activities to
some other institute and reimbursement of,
school bags, pen/pencils. etc., can be
allowed? Is there any item-wise ceiling?
“Fee’ shall mean fee paid to
the school in which the child is
studding, directly by the parents/
guardian for the items mentioned
in para 1(e) of the O.M.dated 2/9/2008.
Reimbursement of school bags,
pens/pencils, etc., may not he allowed.
There is no item-wise ceiling.
2
Whether reimbursement can be
allowed in case the original receipts
are misplaced and duplicate receipts
are produced by the Government servant?
In case of misplacement of receipts
given by the school/institution towards
charges received from the parents/guardian,
reimbursement may be allowed if the
Government servant produces a duplicate
receipt, duly authenticated by the school
authorities. Receipts from private parties,
other than the school, if misplaced shall not be ,
entertained, even if a duplicate receipt is
produced. Original receipts from school
authorities need not be attested /
countersigned stamped by the school authorities.
3
Whether the Government servant
is allowed to get 50% of the total
amount subject to the overall annual
ceiling in the first quarter and the
remaining amount in third and
or fourth quarter?
Reimbursement of 50%
of the entitled amount for
the academic year could be
allowed in the first and/or
second quarter and the
remaining amount could be
reimbursed in the third
and/or fourth quarter.
However,the entire entitled
amount can be reimbursed
in the last quarter.
4
It is provided that whenever
the DA increases by 50% the
CEA will increase by 25%.
What shall be the date of
effect of such enhancement?
Any enhancement in the ceiling
of reimbursement per annum due
to increase in DA by 50%,
shall be applicable on pro-rata
basis from the date of increase in DA,
subject to actual expenditure during the quarter.
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