Meghdoot Operations in C Class Offices

Add This To Del.icio.us Share on Facebook StumbleUpon This Add to Technorati Digg This Pin It

Meghdoot Operations in C Class Offices Day begin Sequence : Please login as Supervisor and do day begin in all modules. Sub Accounts (Tools-Day begin) Treasury (Tools-Day Begin) Postman (Tools-Day Begin) Point of Sale/ Despatch (Tools-Shift Begin, Work allocation) eMO (Tools-Shift Begin, Job allocation) Speednet. (Tools-Shift Begin, Job allocation) Run communications: RNet Speednet ePayment eMO Take print out of eMOs Work Flow in Sequence: 1. Treasury ,Sub Account In Treasury module, Cash/Stamp Remittance received from HO Cash/Stamp Remittance TO BO In Postman Invoicing – Registered articles – To BOs  take the print out of the articles list for sending a/w BO Slip. 2. Sub Account Data entry – BO cash bag weight. Data entry: BO Slip – Documents sent Print BO slips 3. Postman Give details of Bags Invoicing-Registered articles-Missent articles. Invoicing – Registered articles - Direct Delivery/Deposit Invoicing – eMO Invoicing unpaid articles. • Printing delivery slips/special delivery slips • Make payment of cash to Postman. 4. Speednet: Receive Bag Opening Bag Invoice articles to Postman,BOs 5. POS Point of Sale Transactions: Day-to-day counter operations to be performed for booking of articles, money orders, rebooking of BO transactions etc. 6. Sub Account Posting of daily accounts Data entry – BO Daily Account take the print out of Day’s figures. Printing of Summaries: Take the print out of the following: a. BO Summary SB b. BO Summary General c. BO Summary Transit d. BO Summary Advance e. Days Figures Verification of remittances by Supervisor Verification – Received from BOs Verification – Sent to BOs Remittance adjustment 7. SB Cash Transactions – Savings Bank Receipts Transactions– Savings Bank Payments. Transactions-Others Submitting accounts Cash – Submit accounts Confirm that the balance on hand is 0. Take print out by clicking Print button. Login as Supervisor and use the menu Verify – Verification of Accounts 8. POS Re booking BO Transactions: Rebooking of MO/PL/INS receipts generated are to be sent to BOs. PLI/RPLI transactions no receipts need be generated and sent to BOs. Rebooking of BO MOs Ctrl+X Booking VPMOs for VP articles delivered at BOs Financials – Money order – VPMO Rebooking PLI/RPLI transactions Important: • in Subaccount access the Tools –Tally Rebooked transactions and observe that this window is empty. 9. POS On completion of all counter transactions: • Using the menu Treasury – Cash Entry enter the amount of cash and click on Finish button. • Login to Treasury module as Treasurer and acknowledge the receipt of Cash. • View submit accounts in Point of Sale module and confirm that the balance on hand is 0. Now, print the submit accounts report using the Print button. • Access the submit accounts again and confirm that you get a message There are no transactions. • Now perform Shift End and wait for the message. Click OK. • Take the print out of the Detailed report of each type of transaction as in Summary report using the option Reports – Transaction reports – Detailed u Bundle the reports with Submit accounts on top. Run ePayment communication. 10. Despatch •Rebook BO RLs through Data Entry – Articles from Other Source • Select the menu Receipt - Receipt from Counters/Spl journals/BOs and • Use the Receipt – Fetch from Postman menu to collect data of articles marked • Now use Prepare – Autosorting menu to include the articles with pin codes in respective bags and bundles. • Select the menu Prepare – Bundle/Bag. • Shift End on completion of the day’s work. 11. Speednet: Collect articles Close Bag Despatch bag Take Returns Do the shift end Run communication 12. Postman Take Returns: Registered Letters Money Orders Unpaid articles MO Reports W MO Abstract W MOs in deposit W Void MOs paid, if any Submit accounts by Supervisor Day end 13. POS As  Supervisor • Verify accounts of operator and do the shift end. • Take the print out of the Summary report for the office using the option Reports – Transaction Reports – Consolidated – Summary for the day • Take the print out of work allocation using the menu Reports – Other reports – Work allocation 14. Sub Account Perform Day End. 15. Treasury Remittance to HO • Select the menu Payments – Other Head Offices Remittance • In the next window, select the HO name, enter the amount and click OK button • The Remittance sent frame appears. Select the mode of remittance, enter the amount, click OK and Finish button Bills paid Payments – Bills/Vrs paid • In the Bills Payment window, select the bill type as ARs BO Bills paid data Tools – BO Bills Pension payments Payments – Pension payment eMO payment: If your office is not eMO office: Manually prepare the eMO paid list and arrive to the total of eMOs paid. Select the menu-Payments-Other Payments. In the Window appeared select the transaction as eMO Paid from the drop down list. Type the amount (Amount of eMOs paid at SO only-BO amount is not included) In Remarks make entry-“Manual Work” Click OK. In the next window give cash details and click OK-Finish. Other payments In case any payments directly made, these can be made through Other Payments. Day’s reports Pl ensure that: a) Submit accounts is done in Point of sale and verified by Supervisor, b) SBCash account is submitted and the same is verified by Supervisor, c) Supervisor of Postman module has submitted accounts of Postmen, d) Subaccounts Supervisor has verified remittances from/to BOs and carried out Daily account adjustment, the BO summary and transit summary printouts are generated. • Login as treasurer • Print Treasurer Cash Book • View – Daily Account Total Balance to agree with balance in TRR Cash book agrees with the closing balance as per TCB. • Take the print out of Stamp balance Register, Sale of Publication Account, List of cheques in deposit if there are any transactions in the day. • If the balances exceed authorised maximum, prepare ECB memo Suboffice – Docs and Requisition Edit this as per days need. • Perform Day end • Print Daily Account Reports-Floppy upload Send daily account data through email to HO or through Plugin software. 16. eMO Do the day end. Run communication Sequence for Day end: 1.Despatch 2.Speednet 3.Postman 4.Point of Sale 5.Sub Accounts 6.Treasury 7.eMO 17. At the end: Run communications without fail: ePayment, eMO, Speednet, Rnet, Accounts MIS Go to the respective websites and ensure that the figures are displayed in the web. Module Website ID PW 1 ePayment https://services.ptcmysore.gov.in/epayment/ dop ePmt 2 eMO https://services.ptcmysore.gov.in/emo dop eMO 3 Speednet https://services.ptcmysore.gov.in/speednet dop india 4 Rnet https://services.ptcmysore.gov.in/RNet/ dop india 5 Accounts MIS https://services.ptcmysore.gov.in/AccountsMIS dop accts *****  Immense Thanks to Shivaram, DTC,Puttur Share and Care

For Latest Updates Always Visit http://satish24k.blogspot.com/

PrintPDF

For Further Reading,

POSTAL TECHNOLOGY, SAPOST, TECHNOLOGY