Attension System Administrator, Meghdoot Update dtd 28/03/2011- Released

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I)   Purpose

This update is released in order to

a)      fetch the Bills Paid figures (such as Pay and Allowances, Other Bills ,  Wages, GPF and Contingent Expenditure) separately

b)       fetch the BD figures like Media Post, Logistics Post, Business Post, EPP Revenue through AccountsMIS application, which are now coming under UCR/User Defined Heads

c)       Printing of the name of the hub on the Point of Sale sticker generated in r/o Speed Post Articles Booked

d)       Barcode number prefix checking for Registered articled and Speed Post articles in r/o all Circles.

II) Contents

This Update contains:

1)      Point of Sale Up-gradation

2)      AccountsMIS Up-gradation

III) Prerequisites

1        Point Of Sale 6.6 should be upgraded using Meghdoot 6.6 Meghdoot enhancement.

IV) Up-gradation Procedure:

Point of Sale:

1. Take a back up of the Counter.mdb and Counter database.

2. Upgrade Counter database using counter19032011.exl using script tool.

3. Upgrade ECounter database using eCounter19032011.exl using script tool.

4. Upgrade Treasury database using Treasury21032011.exl using script tool.

3. Rename the existing PointOfSale exe.

4. Copy the downloaded Point of sale exe to the application installation folder.

5. Rename the Cash.dll  and copy the downloaded cash.dll to the application installation folder.

6. Register the Cash.dll

AccountsMIS:

            At Head Post Offices:

1.      Copy the UpLoadAccMISData.exe to the Accounts module (not the AccountsMIS folder) application folder

2.      Copy the following files to AccountsMIS application folder  (C:\Program Files\PTC Mysore\AccountsMIS Client Setup)

after renaming the existing ones

a)      AccountHeads.xml

b)       Meghdoot Accounts MIS Client.exe 

c)       Meghdoot Accounts MIS Client.exe.config

3.      Run Treasury22032011.exl   using the script tool

4.      Run AccountsMIS application and provide the configuration details (one time exercise)

At Sub Post Offices:

1.      Copy AccountHeads.xml AccountsMIS application folder  after renaming the existing one.

( No need to change anything else at Sub Offices)

 

V)  Operating Instructions after Up-gradation:

            Point of Sale:

1.    While accepting UCR credits on account of FM Revenue, Media/Business/Logistics Post, correct UCR purposes (created now) should

be selected

2.    The circle name should be configured using the option Supervisor -> Environment -> MyOffice -> SpeedPost.

3.    The distance between your speed post centre and the cities Dhar, Valsad,Shillong and bilaspur should be checked\configured using the option Supervisor – Configure – Speed Post Cities.

4.    Point Of Sale exe should be run only after database Up gradation.

 

AccountsMIS:

At Head Post offices only:

1.   Sub Office Codes (Pincode + ND Code) configured in Pay BillàSub Offices option  of Accounts Module,  have to

be cross checked with reference to the Sub Office codes as configured in Sub Accounts Module. 

It has to be ensured that both Sub Accounts and Accounts Module have the same office codes for all the  SOs under your HO

2.   UpLoadAccMISData.exe copied in Accounts Module application folder should be run daily after the daily work in Accounts Module is over, failing which DET will not be transmitted.  While running this exe, the transaction date should be the HO Summary Date

3.   In UpLoadAccMISData.exe, the check box “Salary Details” has to be checked on the last working day of each month and provide the Month and Year, so that the Pay and Allowances data for that month will be transmitted to Central Server

4.   Payment details has to be entered for all kinds of bills without fail in Accounts Module, if not already doing. Otherwise, AccountsMIS data will not tally

5.   Run AccountsMIS Client Exe and click on “Change Configuration” link and provide the configuration details

 

VI) New Features/Modifications in Point of Sale:

Addition of the following four UCR Purposes.

1. Old Franking Machine Revenue

2. Media Post

3. Business Post

4. Logistics Post

New Account heads ‘OldFMRevenue’, ‘MediaPost’, ‘BusinessPost’, ‘LogisticsPost’ are created for separate classification of UCR/BD revenue. The user has to select the correct UCR Purpose while accepting the transaction for incorporating these amounts in daily accounts /Summaries.

Separate Classification of ‘EPPRevenue’ from the existing ‘Speedpostrevenue’ head is provided.

Option for booking speed post article to offices under local SPC with 0-200 km distance slab.

Option for booking express parcel article to offices under local SPC with 0-500 km distance slab.

Customized circle wise barcode number prefix checking for Registered articled and Speed Post articles.

Printing of Hub name in the receipt for speed post transactions.

Checking for duplicate barcode numbers in the case of inland registered articles.

Rectified the error in PINCode format in the article booking screen for offices in Delhi circle.

Rectified the error in printing rebate amount in the PLI reports.

Checking of duplication of barcode number in the case of eVPP transactions.

Rectified the error in printing barcode numbers for insured parcel articles.

Changed the PINCode of Mandimohalla for speed post article booking.

Rectified the overflow error for IPO Payment transactions.

Dhar, Valsad, Shillong and Bilaspur are added as SPCs.

Rectified the error while generating Duplicate receipt for speed post articles.

Rectified the “Invalid procedure call or argument" error while doing speed post transactions.

Rectified the time out error while doing shift end.

Rectified the error in Premium product report.

 

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Meghdoot Update dtd 28/03/2011- Readme

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