Account PBS 6.6: Evp and ebill issues are resolved. EMO payment reports's overflow error is removed

Evp and ebill issues are resolved. EMO payment reports's overflow error is removed

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31.03.2011 Schedule.zip

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Procedure for Interest Calculation / Interest posting at Head Post Offices

Procedure for interest calculation/posting at HO

NOTE: If you intend to transfer interest calculated at the HO for SOs to the respective SOs electronically, then download and execute Int_Seq.exe (click here to download) at both the SO and HO, before calculation of interest at HO. This will enable generation of interest file with sequence number 1 at HO and will enable its subsequent import / posting at SO.

Step 1. Download the revised DB Analyzer Software. Run DB Analyzer software. Select ‘Database Discrepancies’.

1) Ensure that previous financial year Interest Entry (2009-2010) is made for all accounts. (‘Ledger entries without previous year interest entry’ option will list the accounts without interest entry).

Login to Data Entry Module as Data Entry Supervisor and insert the interest transaction for the previous financial year (i.e. for 2009-2010) with the transaction date as '01/04/2010' and transaction type as 'interest'.

2) Ensure that account type is available for all accounts. (Account numbers with blank account type’ option) Login as Supervisor. Use 'Common -> Account type Conversion' form. Select the correct account type and save.

3) Ensure that ledger entries with Cleared Date as ‘01/01/1900’ are not available. (‘Ledger entries with LOT / Cleared Date as 01/01/1900’ option)

4) Ensure that account status is updated for all accounts. (Account numbers with blank account status' option) Select 'Database Discrepancies >> SB >> Account numbers with blank account status' option in DBAnalyzer and update the account status

Step 2. Login as ‘Supervisor’ in on-line module.

1) Check interest rates in initialisation group.

2) Check the current financial year in the form (Form No.0410)

‘Initialisation >> Financial Year – SB / PPF / NSS’

(Financial Year should be 01/04/2010 – 31/03/2011).

Step 3. From the menu,

1) Select ‘Annual Interest Calculation’ form (Form No. 1305 / 1004 / 0904) to calculate interest for SB / PPF / NSS.

2) Select 'IBB Report' option to generate IBB Report.

3) Select 'Annual Interest Calculation' option to carry out calculation.

Step 4. After calculation is finished,

1) Check the error files in SP5\OT folder to view the accounts for which interest was not calculated.

2) Rectify the errors listed. It is advisable to rectify as many of the errors listed if not all and then re-calculate interest by selecting 'Annual Interest Calculation' option again, before interest posting. The process can be repeated any number of times till no accounts is listed in the error list.

3) After rectifying the errors listed during interest calculation, select the 'Annual Interest Posting' option to carry out interest posting.

NOTE:

1) Interest calculation should be performed at HO for all SOs.

2) For SOs, interest calculation should be performed only after receiving and incorporating

all the Supplementary Dates’ transactions in SOSB module.

3) Ensure that the cleared cheque details received till 31/03/2011 are entered and posted. Also ensure posting of PPF cheques cleared till 31/03/2011 before posting PPF interest.

4) Interest if calculated and posted on any later date (after 01/04/2011) will also be appropriately posted in the ledger.

Can Interest Calculation be done after 1st of April? Interest calculation for PPF can be done on any day after completion of transactions on the 31st of March and for other schemes it can be performed on any day after day begin has been performed for the 1st of April. Interest is posted (inserted) in the ledger with transaction date as per rules.

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Computerisation of Post Offices – Internal but important

Department of Posts

Technology Division

(51-5/2009- Tech)

(For internal Circulation only)

Date - 18.3.2011

To,

All Chief Postmasters General

Subject – Computerisation of Double and Single-handed post offices in current financial year – Usage of SQL Express and Windows – 7 for running Meghdoot software

During current Five Year Plan, Technology Division has supplied hardware to 1720 double-handed post offices. In the current year a supply order has also been placed on DGS&D for computerization of single handed offices. The supply of this hardware in current financial year has been done keeping in view the overall plan to computerize and network all the departmental post offices. In this context, an assessment was made not to supply SQL Server and Windows server for these double handed and single handed offices. This was done for building synergy with upcoming Technology Project 2012 which proposes computerization and networking of all post offices and which does not have requirement of a server in post offices.

The hardware supplied to these double handed post offices now is pre-loaded with Windows 7 Operating Software. For database management, it has been decided that SQL Express; free software will be utilized. In such post offices, one of the nodes will be utilized as Server. In case of single-handed post offices, the sole available node will be utilized.

In the light of the foregoing, the computers so supplied to such double and single handed post offices would be utilized for providing computerized services to public through Meghdoot software and for making officials well-versed with use of computers. On commissioning of integrated central-server based software, this exposure to computers would be useful. Accordingly, CEPT was asked to test the functioning of Meghdoot software on windows 7 and SQL express.

This new version of Meghdoot software will be ready with CEPT Mysore to be deployed in double and single handed post offices where hardware has been supplied with windows 7 and where SQL Express freeware will be used for database management. In these post offices, Meghdoot would be utilized for counter, delivery, treasury and other tested modules of application.

The Competent authority has desired that all these post offices may also be linked through data extraction tool, separate instruction will be issued by the Project Arrow monitoring group in this regard, which may be awaited

Sd/-

A. S. Chauhan

Director (Tech)

18.3.2011

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Google Cloud Connect for Microsoft Office

Google Cloud Connect for Microsoft Office brings collaborative multi-person editing to the familiar Microsoft® Office experience. You can share, backup and simultaneously edit Microsoft Word, PowerPoint® and Excel® documents with colleagues.


Download Google Cloud Connect

It's free and downloads in seconds.

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India Pakistan semi final: India Inc pads up to let employees enjoy

NEW DELHI: Work will take a backseat at India Inc when the cricketing world's arch-rivals India and Pakistan face-off in the World Cup semi-final at Mohali on Wednesday.

While some companies are considering half- or full-day leave for employees on the day of the match, others have installed TV screens across office premises or made arrangements for special screening of the match to ensure employees get the pulse of the cricketing ties between the two nations that have fought three wars since independence.

source: The Economic Times

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Central Government Employees to get hike in allowances

HIKE IN SOME ALLOWANCES AFTER DA CROSSED 50%

The   following allowances are to be increased with effect from 01.01.2011.

1. Children Education Assistance & Reimbursement of Tuition Fee
Rs.12,000   (Per Year - Per Child) - Rs.15,000   (Per Year - Per Child)
DOPT 12011/03/2008-Estt.(Allowance) 2.9.2008
2. Advances for purchase of Bicycle Advacne, Warm clothing Advance, Festival Advance, Natural Calamity Advance
Rs.3,000 - Rs.3,750
Fin.Min. No.12(1)E.II(A)/2008 7.10.2008
3. Special Compensatory Hill Area Allowance
Rs.600 / Rs.480    -  Rs.750 / Rs.600
Fin.Min.4(2)/2008-E.II (B) 29.8.2008
4. Special CompensatoryScheduled / Tribal Area Allowance
Rs.400 / Rs.240-  Rs.500 / Rs.300
Fin.Min. 17(1)/2008-E.II (B) 29.8.2008
5. Project Allowance
Rs.1,500 / Rs.1,000 - Rs.1,875 / Rs.1,250
Fin.Min. 29.8.2008
6. Special Compensatory (Remote Locality) Allowance
Rs.2,600 / Rs.2,100/ Rs.1,500 / Rs.400 -- Rs.3,250 / Rs.2,625/ Rs.1,875 / Rs.500
Fin.Min. 3(1)/2008-E.II(B) 29.8.2008
7. Cycle Maintenance Allowance
Rs.60 (Per month) - Rs.75 (Per month)
Fin.Min. 19039/3/2008-E.IV 29.8.2008
8. Mileage for road journey all components of daily allowance on tour, rate of transportation of personal effects.
Rs.500 / Rs.300 / Rs.200 / Rs.150 / Rs.100 -    Rs.625 / Rs.375 / Rs.250 / Rs.190 / Rs.125
Fin.Min.19030/3/2008-E.V 23.9.2008
9. Rates of Conveyance Allowance under SR-25
Rs.370 / Rs.480 / Rs.640 / Rs.750 / Rs.850 - Rs.470 / Rs.600 / Rs.800 / Rs.940 / Rs.1,070
Fin.Min.19039/2/2008-E.IV 23.9.2008
10. Washing Allowance
Rs.60 - Rs.75
Fin.Min.14/3/2008-JCA 11.9.2008
11. Split Duty Allowance 
Rs.200 - Rs.250
Fin.Min.9(11)/2008-E.II (B) 29.8.2008
12. Spl. Allowance for Child Care for Women with Disabilities and Education Allowance for disabled children
Rs.1,000 per month-  Rs.1,250 per month
DOPT12011/04/2008-Estt.(Allowance) 11.9.2008
13. Cash Handling Allowance
Rs.600 / Rs.500 / Rs.400 / Rs.300 / Rs.150 -  Rs.750 / Rs.625 / Rs.500 / Rs.375 / Rs.190
DOPT4/6/2008-Estt.(Pay.II) 1.10.2008
14. Risk Allowance
DOPT21012/1/2008-Estt.(Allowance) 12.3.2009
15. Postgraduate Allowance
Rs.1,000 / Rs.600-   Rs.1,250 / Rs.750
Min.of HohfwA.45012/4/2008-CHS.V 16.4.2009 
16. Desk Allowance
Rs.600 -   Rs.750
DOPT 1/10/2009-PIC 17.4.2009
17. Bad Climate Allowance
Rs.400 / Rs.240 -  Rs.500 / Rs.300
Fin.Min.1/10/2008-E.II(B) 29.8.2008

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SBX - SBCO Assistant Patch - a very useful software for SBCO

SBX - SBCO Assistant Patch

Download

Features: 

·         Vouchers Checking List from SB Category

·         Minus Balance Report Summary, Single office, all offices, for particular period….

·         Modify transactions SB / RD / MIS

·         Statistical Register  - Monthly , Quarterly, Annual …

·         Find / Delete Duplicate Account No.

·         Report on Total No. of Accounts in each category

·         Delete Whole date Transaction, if any problem…

·         Report on Closed Account with Balance or Minus Balance, etc

 Procedure to Copy / Install

Unzip and Paste into C:\SBCO\SB

Fresh Users Copy all the unzipped files to C:\SBCO\SB\

( Note : If already exist Replace SBX.EXE only )

Create a Batch file in the name of SBX

Model Patch File

C:\> Edit SBX.bat

@echo off

CD\SBCO\SB

FOXPRO SBX

CD\

CLS

Save the file and create a Desktop shortcut

--------- for Fresh Users only -------

For Vouchers Checking

Dos Prompt

C:\SBCO\SB>

FOXPRO

USE SB_POS

MODI STRU

insert NAMECODE width 4 ( next to offcode )

save ( Ctrl+W)

Quit

 Default Password  : RAJA

Dear SAs, Please inform to SBCO staffs,  if V2SBCO Module is working in your HOs

source: sapost

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Attension System Administrator, Meghdoot Update dtd 28/03/2011- Released

I)   Purpose

This update is released in order to

a)      fetch the Bills Paid figures (such as Pay and Allowances, Other Bills ,  Wages, GPF and Contingent Expenditure) separately

b)       fetch the BD figures like Media Post, Logistics Post, Business Post, EPP Revenue through AccountsMIS application, which are now coming under UCR/User Defined Heads

c)       Printing of the name of the hub on the Point of Sale sticker generated in r/o Speed Post Articles Booked

d)       Barcode number prefix checking for Registered articled and Speed Post articles in r/o all Circles.

II) Contents

This Update contains:

1)      Point of Sale Up-gradation

2)      AccountsMIS Up-gradation

III) Prerequisites

1        Point Of Sale 6.6 should be upgraded using Meghdoot 6.6 Meghdoot enhancement.

IV) Up-gradation Procedure:

Point of Sale:

1. Take a back up of the Counter.mdb and Counter database.

2. Upgrade Counter database using counter19032011.exl using script tool.

3. Upgrade ECounter database using eCounter19032011.exl using script tool.

4. Upgrade Treasury database using Treasury21032011.exl using script tool.

3. Rename the existing PointOfSale exe.

4. Copy the downloaded Point of sale exe to the application installation folder.

5. Rename the Cash.dll  and copy the downloaded cash.dll to the application installation folder.

6. Register the Cash.dll

AccountsMIS:

            At Head Post Offices:

1.      Copy the UpLoadAccMISData.exe to the Accounts module (not the AccountsMIS folder) application folder

2.      Copy the following files to AccountsMIS application folder  (C:\Program Files\PTC Mysore\AccountsMIS Client Setup)

after renaming the existing ones

a)      AccountHeads.xml

b)       Meghdoot Accounts MIS Client.exe 

c)       Meghdoot Accounts MIS Client.exe.config

3.      Run Treasury22032011.exl   using the script tool

4.      Run AccountsMIS application and provide the configuration details (one time exercise)

At Sub Post Offices:

1.      Copy AccountHeads.xml AccountsMIS application folder  after renaming the existing one.

( No need to change anything else at Sub Offices)

 

V)  Operating Instructions after Up-gradation:

            Point of Sale:

1.    While accepting UCR credits on account of FM Revenue, Media/Business/Logistics Post, correct UCR purposes (created now) should

be selected

2.    The circle name should be configured using the option Supervisor -> Environment -> MyOffice -> SpeedPost.

3.    The distance between your speed post centre and the cities Dhar, Valsad,Shillong and bilaspur should be checked\configured using the option Supervisor – Configure – Speed Post Cities.

4.    Point Of Sale exe should be run only after database Up gradation.

 

AccountsMIS:

At Head Post offices only:

1.   Sub Office Codes (Pincode + ND Code) configured in Pay BillàSub Offices option  of Accounts Module,  have to

be cross checked with reference to the Sub Office codes as configured in Sub Accounts Module. 

It has to be ensured that both Sub Accounts and Accounts Module have the same office codes for all the  SOs under your HO

2.   UpLoadAccMISData.exe copied in Accounts Module application folder should be run daily after the daily work in Accounts Module is over, failing which DET will not be transmitted.  While running this exe, the transaction date should be the HO Summary Date

3.   In UpLoadAccMISData.exe, the check box “Salary Details” has to be checked on the last working day of each month and provide the Month and Year, so that the Pay and Allowances data for that month will be transmitted to Central Server

4.   Payment details has to be entered for all kinds of bills without fail in Accounts Module, if not already doing. Otherwise, AccountsMIS data will not tally

5.   Run AccountsMIS Client Exe and click on “Change Configuration” link and provide the configuration details

 

VI) New Features/Modifications in Point of Sale:

Addition of the following four UCR Purposes.

1. Old Franking Machine Revenue

2. Media Post

3. Business Post

4. Logistics Post

New Account heads ‘OldFMRevenue’, ‘MediaPost’, ‘BusinessPost’, ‘LogisticsPost’ are created for separate classification of UCR/BD revenue. The user has to select the correct UCR Purpose while accepting the transaction for incorporating these amounts in daily accounts /Summaries.

Separate Classification of ‘EPPRevenue’ from the existing ‘Speedpostrevenue’ head is provided.

Option for booking speed post article to offices under local SPC with 0-200 km distance slab.

Option for booking express parcel article to offices under local SPC with 0-500 km distance slab.

Customized circle wise barcode number prefix checking for Registered articled and Speed Post articles.

Printing of Hub name in the receipt for speed post transactions.

Checking for duplicate barcode numbers in the case of inland registered articles.

Rectified the error in PINCode format in the article booking screen for offices in Delhi circle.

Rectified the error in printing rebate amount in the PLI reports.

Checking of duplication of barcode number in the case of eVPP transactions.

Rectified the error in printing barcode numbers for insured parcel articles.

Changed the PINCode of Mandimohalla for speed post article booking.

Rectified the overflow error for IPO Payment transactions.

Dhar, Valsad, Shillong and Bilaspur are added as SPCs.

Rectified the error while generating Duplicate receipt for speed post articles.

Rectified the “Invalid procedure call or argument" error while doing speed post transactions.

Rectified the time out error while doing shift end.

Rectified the error in Premium product report.

 

Download the File Here

Meghdoot Update dtd 28/03/2011- Readme

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